Requests for access to COI Smart: In order to access the system you need to have an active profile in COI Smart. If you received an automated email message including your username and an embedded link to COI Smart, you are active. For all other users, please contact email@example.com and access will be granted.
As a researcher, licensed practitioner, officer, key employee or trustee you are required to disclose annually any potential conflict of interest and update any changes within 30 days of acquiring a new significant interest in order to comply with federal and state laws. The reporting period for this annual disclosure is for any external interests you have held in the past 12 months and any external interests you expect to hold in the next 12 months.
Basic science, animal and clinical researchers and individuals responsible for the design, conduct or reporting of research or those serving on institutional research review committees are required to do the following:
- Disclosure: complete an External Interest Disclosure (COI) electronically through COI Smart at least once a year, or within 30 days of any new significant financial interest. Disclosures will be reviewed by the Office of Research Compliance and sent to the Conflict of Interest Committee (COIC) for review if required.
- CITI Training in Conflicts of Interest through the Collaborative Institutional Training Initiative (CITI) to meet educational requirements. Please note that Conflict of Interest training must be renewed every 4 years.
Non-employees conducting research at or on behalf of Northwell Health are required to comply with institutional policies pertaining to conflicts of interest. Researchers that are not employed by Northwell Health (e.g. students, volunteers, collaborators) for whom a disclosure is required must submit a request for access to COI Smart. Please submit your request to firstname.lastname@example.org.
Applicable Northwell Health Policies and Guidance Documents
- GR065 Review and Management of External Interests (COIs) in Research (Individual)
- GR082 Review and Management of Institutional Conflicts of Interest in Research Policy
- GR078 Review of External Consulting Agreements with Industry for Researchers Policy
- Global/National PI and Study Leadership COI Guidance
- 800.03 Conflict of Interest and Recusal Policy
- 800.04 Gifts and Interactions with Industry
- Outside Activity Form
- Code of Ethical Conduct
Thank you for your cooperation with this important endeavor.
Public requests for information regarding significant financial interests for key senior research investigators on NIH funded projects determined to be financial Conflict of Interests (fCOI) can be directed to: email@example.com or (516) 321-2119.
Certification Status of External Interest Disclosures
For questions regarding the COI module, contact:
Research Compliance Analyst
Office of Research Compliance
3333 New Hyde Park Road Ste 317
New Hyde Park, New York 11042
Phone: (516) 321-2116
Corporate Compliance Specialist
200 Community Drive
Great Neck, New York 11021
Phone: (516) 465-8097
SIUH Compliance Specialist
475 Seaview Avenue
Staten Island, New York 10305
Phone: (718) 226-4859