In some cases, the full support from a project will not come from the sponsor; the health system will provide support as well. Whatever Northwell Health contributes, provided it can be counted, is considered cost sharing.
All measurable contributions that are mandatory or committed, whether they come from a third party or Northwell Health, requires some kind of accounting. They must be monitored and tracked, and must stay in full compliance with Costing Policy. All cost sharing must be from non-federal sources.
There are three types of cost sharing: Uncommitted, Committed, and Mandatory.
- Uncommitted cost sharing is cost share that is not required and is not promised in the proposal or award. An example of this type of cost sharing is when a PI plans to commit 20% time and effort to the project but actually spends 40% time and effort working on the project. Uncommitted cost sharing is not tracked.
- Committed cost sharing is cost share that is not required by the Sponsor but is included anywhere in the proposal or project and is quantifiable. An example of committed cost share is when a PI writes that they will perform testing on 100 samples but only asks the sponsor for enough funding to cover the cost of performing 20 samples. Committed cost share must be tracked and reported on annually.
- Mandatory cost sharing is cost share that is required by the Sponsor as a condition of the award. Mandatory cost sharing must be tracked and reported on at least annually.